EMPOWER BASEBALL PRIVACY POLICY

Last Updated: July 31, 2025

INTRODUCTION

Empower Baseball (“we,” “us,” or “our”) is committed to protecting the privacy and security of personal information collected through our website (www.empowerbaseball.org), programs, and activities. This Privacy Policy explains how we collect, use, share, and protect your information when you interact with our organization.

As a 501(c)(3) nonprofit organization (EIN: 85-0947825) operating in the United States and Dominican Republic, we are committed to transparency and compliance with applicable privacy laws, including GDPR, CCPA, state-specific regulations, and international data protection requirements.

INFORMATION WE COLLECT

We may collect the following types of information:

Personal Information:

• Name, email address, phone number, mailing address
• Payment information for donations (processed securely through third-party processors)
• Demographic information (age, location) when voluntarily provided
• Communication preferences and history

Program Participant Information:

• Student/participant names, ages, school enrollment status
• Emergency contact information
• Academic progress and baseball training records
• Photos and videos for program documentation and marketing (with consent)

Website Information:

• IP address, browser type, device information
• Pages visited, time spent on site, referring websites
• Cookies and similar tracking technologies

Volunteer and Staff Information:

• Contact information, background check results (where applicable)
• Volunteer hours, skills, and availability

Suggested text: If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

HOW WE USE YOUR INFORMATION

We use collected information for the following purposes:

Program Operations:

• Administering our baseball and education programs
• Tracking academic progress and program outcomes
• Communicating with participants, families, and staff
• Ensuring participant safety and program quality

Fundraising and Development:

• Processing donations and issuing tax receipts
• Communicating with donors about our mission and impact
• Sending newsletters, updates, and fundraising appeals
• Recognizing donors (with permission)

Website and Communications:

• Improving website functionality and user experience
• Responding to inquiries and providing customer support
• Sending requested information and updates

Legal and Administrative:

• Complying with legal obligations and regulatory requirements
• Protecting our rights and preventing fraud
• Maintaining records for tax and audit purposes

HOW WE SHARE YOUR INFORMATION

We do not sell, rent, or trade personal information. We may share information in the following circumstances:

Service Providers:

• Third-party processors for donations and payments
• Email marketing platforms and communication tools
• Website hosting and analytics services
• Background check providers for staff and volunteers

Legal Requirements:

• When required by law, court order, or legal process
• To protect the safety of participants, staff, or the public
• To prevent fraud or investigate suspected illegal activities

Program Partners:

• With schools and local organizations in the Dominican Republic (limited to program-related information)
• With other nonprofits for collaborative programs (with consent)

Aggregate Information:

• De-identified, aggregate data for research, reporting, or grant applications

DATA SECURITY AND RETENTION

Security Measures:

We implement appropriate technical and organizational measures to protect personal information, including:
• Secure data transmission (SSL encryption)
• Limited access to personal information on a need-to-know basis
• Regular security assessments and updates
• Staff training on data protection practices

Data Retention:

• Donor information: Retained for tax and legal compliance (typically 7 years)
• Participant information: Retained during program participation and for reasonable follow-up period
• Website data: Retained according to our legitimate business needs
• Financial records: Retained according to IRS and legal requirements

International Data Transfers:

When transferring data between the US and Dominican Republic, we ensure appropriate safeguards are in place to protect your information.

YOUR RIGHTS AND CHOICES

You have the following rights regarding your personal information:

Access and Correction:

• Request access to your personal information
• Request correction of inaccurate or incomplete information

Communication Preferences:

• Opt out of marketing communications at any time
• Update your communication preferences
• Choose to remain anonymous in donor recognition

Data Deletion:

• Request deletion of your personal information (subject to legal retention requirements)
• Withdraw consent for certain uses of your information

California Residents (CCPA Rights):

• Right to know what personal information we collect and how it’s used
• Right to delete personal information (with exceptions)
• Right to opt out of sale of personal information (we do not sell information)
• Right to non-discrimination for exercising privacy rights

COOKIES AND TRACKING TECHNOLOGIES

Our website uses cookies and similar technologies to:
• Remember your preferences and settings
• Analyze website traffic and user behavior
• Provide social media features
• Deliver targeted content and advertisements

You can control cookies through your browser settings, though this may affect website functionality.

CHILDREN’S PRIVACY

We do not knowingly collect personal information from children under age 13 without parental consent. If we discover that we have, we will delete it promptly. Parents or guardians may contact us at any time to review or request deletion of their child’s information.

We are committed to protecting the privacy of minors in our programs. For participants under 18:
• We obtain parental/guardian consent before collecting personal information
• We limit collection to information necessary for program participation
• We implement additional security measures for youth data
• We comply with COPPA and other applicable children’s privacy laws

THIRD-PARTY LINKS

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing personal information.

CHANGES TO THIS POLICY

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of material changes by:
• Posting the updated policy on our website
• Sending email notifications to registered users
• Updating the “Last Updated” date at the top of this policy

CONTACT INFORMATION

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Empower Baseball
Brian Straley, President/Founder
436 North 100 East
Brigham City, Utah 84302
United States

Email: info@empowerbaseball.org
Phone: +1 801-927-1180

For privacy-specific inquiries, please include “Privacy Policy” in your subject line.

COMPLIANCE INFORMATION

This Privacy Policy is designed to comply with:
• General Data Protection Regulation (GDPR)
• California Consumer Privacy Act (CCPA)
• Children’s Online Privacy Protection Act (COPPA)
• State-specific privacy laws
• Dominican Republic data protection requirements

EFFECTIVE DATE

This Privacy Policy is effective as of July 31, 2025, and applies to all information collected by Empower Baseball from this date forward.